It is a secure system for customers to submit their applications to incorporate a company online. This service can be used by anyone who wants to incorporate a private limited company limited by shares, adopting model articles; and meeting the requirements of the Companies Act The Web Incorporation Service is not suitable for bulk use, i. For bulk filing, the Software Filing service is more suitable. You will also need to have a working email address able to receive attachments; and Adobe Reader to view the Memorandum of Association and Incorporation Certificate attached to the email. The service is currently available for the incorporation of a private company limited by shares, adopting model articles.
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What is your company number? WebFiling can be used by company numbers that contain all digits or have the following prefixes:. Charge documents can also be filed using WebFiling. All forms can be completed in English or Welsh converted to English upon submission ; apart from the account templates which are only available in English. Bilingual Welsh version of forms can also be submitted for companies with a registered office address in Wales apart from account templates.
Legal constraints : companies or limited liability partnerships that are dissolved, converted or closed cannot use the WebFiling service. The Registrar has the power to direct the form, manner and authentication of documents filed using the WebFiling service.
These are set out in Volume 1 of Registrar's Rules which are prepared in accordance with the Companies Act — section sub-sections 1 to 4. The WebFiling service is available 24 hours a day, 7 days a week.
It will only be unavailable for essential maintenance at scheduled times which will be advertised on the Companies House website. Note, due to the possible need for manual processing, documents will only be examined during Companies House's working hours of 7. The combination of your WebFiling password and Company Authentication Code mean that only the company or a person who is authorised by the company can submit data. We take every precaution to protect any information you submit via our website, in accordance with legislation such as the Data Protection Act Any data is protected in accordance with Government standards.
The online service uses Secure Socket Layer bit SSL protocol which is the standard mechanism used by web browsers to encrypt information. The SSL encrypts all the information you enter before sending it to us, which ensures that no-one can intercept and read your details. Yes, select the printer icon at the top of your screen. These accounts should be an exact copy of the accounts already approved and signed on behalf of the company's board of directors.
Each transaction has to be entered one at a time on the WebFiling service. For bulk use the Software Filing service is more appropriate. To register for WebFiling, first provide an email address and password. Both the password and Authentication Code are required before WebFiling can be accessed. Passwords must be between 8 - 32 characters and a combination of letters a-z and at least two numbers If you have more than one email address you may apply for more passwords to be linked to the additional email addresses.
From the 'Sign in' screen select the 'Forgotten your password? An email will be immediately sent containing a link to a webpage, which will allow you to enter a new password. The email will be from web-filing companies-house. No, you only need one password for each email address. If you use one email address for filing documents for many companies, you can use the same password for all the companies.
Note, you do need a separate Authentication Code for each company. The Authentication Code is the electronic equivalent of an officer's signature and enables the submission of data for an individual company. The Authentication Code is linked directly to the company number.
It is necessary to send the Authentication Code by post to ensure that it is delivered to the company and the company is aware that the code has been set up. We send Authentication Codes to the registered office address of a company which has applied to use the WebFiling service or applied for a replacement code. You may be an agent or person who has the authority to file documents on behalf of the company and your address is the registered office address.
The company Authentication Code is sent by post to the registered office address. If you have not received your Authentication Code please check that the registered office address is correct. You can request a reminder copy of your Authentication Code letter:. The company authentication code has previously been requested for the company and sent to the registered office address.
If your company has been purchased from a third party e. A reminder of the company authentication code will be sent to the registered office address within 2 working days. If you wish to change the allocated company authentication code, you can do so on the 'Change account details' page; the new code should be valid the next working day.
Users must enter the existing password to submit any changes on this page. Sign into WebFiling and select 'Change account details'.
Enter your current password, then enter the new password and confirm it by re-entering. The password must consist of between 8 to 32 alphanumeric characters and contain at least 2 numbers. Once a new password has been submitted the old password can no longer be used. Sign into WebFiling and select 'Change account details' at the top of the screen. Enter your password then click inside the box to remove the tick. Select 'Cancel a Company Authentication Code ' and tick the box to agree.
Yes, initially you will receive a different code for each company but you can then change the codes so that they are all the same. This code can be the same code for all companies that you submit information on. From June the confirmation statement will replace the annual return. On the confirmation statement you must confirm that your basic company information is correct and complete. If any information needs to be updated these changes must be submitted using the relevant form before submitting the confirmation statement.
The annual fee will be collected when you file a confirmation statement. The first confirmation statement must be filed on the anniversary of your last annual return or, for a new company, the anniversary of the date of incorporation. The new payment year begins from this date and the next annual fee will be collected with the first confirmation statement filed.
Any further confirmation statement made within the same payment year will be free of charge. Our system will let you know when your next confirmation statement and annual fee are due.
The officers of a company are the appointed Secretary and Directors. A private limited company must have at least one director and a company secretary is optional. Public companies must have at least two directors and one secretary. A Director is a person or corporate entity appointed by the company members shareholders to run the company on their behalf. All companies must have at least one natural person non-corporate entity director that is at least 16 years of age.
A Secretary is a person or corporate entity appointed by the directors to be the chief administrator of the company. The LLP member will be appointed as either a Designated Member or a Non-Designated Member — if the member is designated they will have additional responsibilities to non-designated members.
All LLP's must have at least two designated members appointed. Plus, some LLP's may opt to have only designated members appointed. A corporate entity is when a company rather than an individual is appointed as an officer of a company or LLP.
If you have previously appointed an officer to this company or LLP using either WebFiling or on a paper form, do not re-appoint the person when completing, the confirmation statement. If you have not previously appointed an officer to this company or LLP , select the appropriate appointment form link at the bottom of the 'company officer' or LLP members screen and complete the details. These are the people that have significant influence or control over the company.
This can be determined by a number different criteria including voting rights, ownership of shares, or the right to appoint of remove the majority of the board of directors. More information on PSCs. All companies are required to provide information about their PSCs on incorporation. Companies and LLPs must select from one of seven statements and ensure that they regularly review this information to keep it up to date. Every limited company has at least 1 share.
The only company types that do not have shares are 'Private Company Limited by Guarantee with no share capital', 'Private Company Limited by Guarantee exempt under section 60' and 'Private Unlimited company without share capital'. A maximum of 1, individual and joint shareholders can be provided on electronically submitted confirmation statements.
Add the new class and the number of shares. The individual's shareholding will now be displayed as nil and the shareholder details will be removed from the register. For joint shareholdings, repeat the process above or if the shares are being transferred to the other joint shareholder select 'Remove shareholder ' next to the name. On the shareholders screen select the 'Transfer out' button, enter the number of shares and date they were transferred and select Submit.
To allocate these shares to a current shareholder select the 'Update' button and increase the number of shares. On the shareholders screen select 'Remove shareholder ' next to the individual's name. If there are no shareholdings being displayed this may be the company's first confirmation statement.
Select the 'Update' button and provide the details of the share class and number. Then add the shareholders by clicking on the 'Add additional shareholders' link and provide the shareholders details. To amend any of the changes within the confirmation statement prior to submission, select the relevant tab s to return to the section required and amend the information. If there are more than 5 officers select the link to view them all.
Appointment forms filed electronically include a section where the company must confirm that the person being appointed has agreed to act as an officer. The address does not have to be a residential address, and it can be the same as the registered office address, but if a residential address is provided, it will appear on the public record. The home address is the residential address of the director or LLP member, and will not appear on the public record, so long as it is provided within the address fields of the home address section.
The residential address can be provided to Companies House as a full address or you can link it to be the "same the correspondence address". If an individual is subject to a disclosure exemption, applied for under Section of the Companies Act , they should indicate this on their appointment form and this will prevent the address information being displayed on the public record and being provided to Credit Reference Agencies.
When a member of an LLP is appointed, they must indicate whether they are being appointed as a Designated Member or not. A Designated Member has the same rights and duties as other members non-designated , but will have additional responsibilities, such as authorising the submission of documents to Companies House.
It is an economic area encompassing European Union EU members and many of its regulations, including company law.
Filing your company's accounts
What is your company number? WebFiling can be used by company numbers that contain all digits or have the following prefixes:. Charge documents can also be filed using WebFiling. All forms can be completed in English or Welsh converted to English upon submission ; apart from the account templates which are only available in English.
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